Sponsored Students
Buying Textbooks Through a Sponsorship
So, you’re a sponsored student and you want to buy your textbooks. Depending on your circumstances, there are a couple of different ways to pay for any required course materials with the assistance of your sponsor.
Keep in mind, to pay for your books using any money received through a sponsorship, the entire sponsorship must first have been cleared with Student Accounts and Cashiers, the sponsor notified and the arrangement confirmed. Though Campus Store staff will be able to assist you with the following steps, any questions about the preliminaries must be dealt with via Student Accounts and Cashiers.
Payment Options for Sponsored Students
Registered McMaster students have the option of setting up a Campus Store account on their student card. This account allows charges from the Campus Store to a maximum of $1500.
The Student Account charge is the preferred payment method for sponsored students. It is simple for the student to set up at the register by completing the standard payment agreement. If they are distance education students we can email the payment agreement and they must complete and fax or email it back to us.
Most sponsoring agencies are happy with this method as it means they only have one account to pay at the University instead of having to pay the Student Accounts office for tuition and the Campus Store separately for supplies.
Alternatively the sponsoring agency or student can place a web order for the materials charging the costs to a credit card and having the books shipped directly to the student or held for pick up in the store. Once a student’s course selections have been finalized it is easy to create a listing of required materials from the Campus Store website.
If neither of these options is acceptable to the sponsoring agency, we can arrange to invoice for the course materials but the invoice must be paid in full before the books are provided to the student. If an agency wishes to pay by invoice they will need to submit a sponsorship letter to the Campus Store including a detailed list of all the course materials the student requires - this list can be built from the Campus Store website once the Booklist is posted for a term usually 3-4 weeks before the start of classes.
We will then invoice based on the list provided and once payment is received the books will be released to the student.
Sponsored students who are not registered McMaster students i.e. MoMac students, unfortunately cannot charge to their student account so they will have to either use a credit card or sponsorship letter and prepayment.
Notification has been sent to all sponsoring parties informing them of this process so there are as few complications as possible. Again, it has to be stressed that all the details of the sponsorship be sorted out with the Student Accounts and Cashiers office. That is their specialty.
